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Chillicothe VA Medical Center

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Application Process for Without Compensation Appointment (WOC) - Not Paid by VA, Non-Stipend

For Without Compensation trainee rotations, the rotation and dates must first be confirmed by the Chillicothe VAMC
clinical or administrative service. The service will contact the trainee with onboarding requirements and timeline. All
steps must be completed within the designated time frame prior to the rotation start date. Please see below for links
to forms, mandatory training, and other required information.

       1.  Complete and submit two (2) forms:  

Application for Health Professions Trainees (VA Form 10-2850d)


Declaration for Federal Employment (OF-306)


      2.  Complete fingerprints for a background check in Human Resources at the VAMC Chillicothe, Ohio. Fingerprints must
           be done at least six (6) weeks prior to clinical start date. Please bring two forms of identification (see below). Please
           contact HR to arrange 740-773-1141 ext. 7555

      3.  Complete online training titled “VHA Mandatory Training for Trainees”. This requires you to create a new account on
           the VA Talent Management System (TMS), complete the training and email the Certificate of Completion
           to the service point of contact. Please click on the Mandatory Education button on the left to access this training. When
           setting up your TMS account:

  • Item 4 page 2 – Choose VHA
  • Item 6 page 3 – Choose Intern (Trainees working for the VA who receive no compensation)
  • Item 10 page 5 – Enter preceptor  
  • Item 10, page 5, box 9 - require HIPAA Training – check box 9 on page 5.

       4.  Please check with CVAMC program point of contact 2 weeks prior to start date to ensure all paperwork has been completed.

       5.  If all requirements are not completed prior to rotation start date, the rotation will be cancelled or rescheduled. There are no
            exceptions to this process.



ID Information

  • Your name on your 2 forms of ID must match exactly. 
  • Examples of accepted ID include State-issued Driver's License, Social Security Card, U.S. Passport, State Voter Registration Card, or School ID with photograph.
  • At least one of your State/Federal IDs must contain a photograph.
  • IDs must be original and not expired


Talent Management System (TMS)


VHA trainee onboarding documents fillable PDF

Human Resources can be reached at 740-773-1141 ext. 7555