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Chillicothe VA Medical Center

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Application Process for Without Compensation Appointment (WOC) - Not Paid by VA, Non-Stipend

For Without Compensation trainee rotations, the rotation and dates must first be confirmed by the Chillicothe VAMC
clinical or administrative service. Academic Affairs will contact the trainee with onboarding requirements and timeline.
All steps must be completed within the designated time frame prior to the rotation start date. Please see below for
links to forms, mandatory training, and other required information. 

  • Please click on the onboarding document link below. Please complete and sign electronically the 306, 10-2850D, and consent for drug testing forms (see links below). Please return these forms as an email attachment (no pictures or scans please) to the WOC EMAIL GROUP using SAFE (please see link below for instructions). Please submit the TQCVL HPT list with the required documents to your school’s program director
  • Complete fingerprints for a background check in Human Resources at the Chillicothe VAMC, Chillicothe, OH. Fingerprinting may be done at another VA closer to you than Chillicothe VAMC. Pleease contact the facility to arrange. Please be sure Chillicothe VMAC's SOI and SON numbers are on your fingertint form (see below). Please notifify the WOC email group the date and location of your fingerprinting. Please click on fingerprint instructions link below for instructions and forms.  Fingerprints must be done at least six (6) weeks prior to clinical start date. Please bring two forms of identification (see below). Please contact HR to arrange fingerprinting at 740-773-1141 ext. 7555
  • Complete online training titled “VHA Mandatory Training for Trainees”. This requires you to create a new account on the VA Talent Management System (TMS). Complete the training and email the Certificate of Completion to the WOC email group. Please click on the TMS link below or the Mandatory Education button on the left under Education and Affiliations to access TMS training.  
  • Please check with CVAMC program point of contact 2 weeks prior to start date to ensure all paperwork has been completed.
  • If all requirements are not completed prior to rotation start date, the rotation will be cancelled or rescheduled. There are no exceptions to this process.
  • You will need to return location/date of fingerprints, application, and TMS certificate to WOC email group.  No images, only attachments please.

 

 

Chillicothe VAMC Healthcare System Orientation

 

Chillicothe VAMC Trainee Orientaion Manual






Returning Required Documents 

Onboarding Documents 



  You will need to return location/date of fingerprints, application, and TMS  certificate. No images, only attachments please. Send these files to WOC email group using SAFE. Please click on the SAFE instructions link for instructions.



Link to Documents

 Fingerprints

 ID Information



Fingerprint Intructions: OAA Website Fingerprint

Local options for courtesy fingerprints not done in Chillicothe

Local location numbers:
SOI VA99
SON 1230




  • Your name on your 2 forms of ID must match exactly
  • Examples of accepted ID include State-issued Driver's license, Social Security Card, U.S.Passport, or state voter registration card
  • At least one of your State/Federal IDs must contain a photograph
  • IDs must be original and not expired
  • Identify Verification Form

 Talent Management System (TMS)

Electonically Signing PDFs



 How to Access Mandatory Training for Trainees





How to Electronically Sign a PDF



 

Safe Instructions

 Contact Numbers


AMRDEC SAFE Instructions

 


Human Resources: 740-773-1141 ext. 7555

Academic Affairs:   740-773-1141
ext. 7922/6737

VHA Drug Free Workplace Program

 


Guide for VHA Health Professions Trainees (HPTs)